CONSTITUTION OF TREYNOR ATHLETIC BOOSTER CLUB  

ARTICLE I:  NAME

The name of the organization will be Treynor Athletic Community Booster

Club, of Treynor, Pottawattamie County, Iowa.    

ARTICLE II:  PURPOSE  

It is the purpose of the Treynor Athletic Community Booster Club to encourage

and support Treynor School’s current and future athletes, and to support

Treynor School in the operation of athletic events.

ARTICLE III:  SUPPORTED GROUPS

1. Baseball

2. Basketball-Boys

3. Basketball Girls

4. Cheerleading-Football

5. Cheerleading-Baskeball

6. Cheerleading-Wrestling

7. Cross Country-Boys

8. Cross Country-Girls

9. Dance Team

10. Football

11. Golf-Boys

12. Golf-Girls

13. Softball

14. Soccer-Boys

15. Soccer-Girls

16. Track-Boys

17. Track-Girls

18. Volleyball

19. Weight Room

20. Wrestling-Boys

21. Wrestling-Girls

ARTICLE lV:  MEMBERSHIP

Membership shall be open to any person who subscribes to the purpose and

function of the Treynor Athletic Community Booster Club. Members do not

have to have students currently enrolled at Treynor Schools to join.

​​

ARTICLE V:  BOARD OF DIRECTORS

Section I:

The affairs of the club shall be managed by a minimum twelve (12)- fifteen

(15) member Board of Directors who shall comply with the Constitution and

By-Laws of the Treynor Community Athletic Booster Club. Activity Director or in

his absence someone appointed by the school which will represent the

administration of Treynor High School and who will serve as a non-voting

member.

​Section II:

No member of the Board of Directors shall serve more than four (4)

consecutive years, including the fulfillment of an un-expired term of a

previous board member except the Athletic Director. An elected term is three

(3) years in length.

ARTICLE Vl:  OFFICERS

The six officers of the club shall be adult members with a child enrolled in

Treynor School or live within the Treynor School District and shall consist of the

President, a Vice-President, Secretary, Treasurer, Membership Chair Person

and Activity Director. The President shall have been on the board for one

previous year before assuming the roll.

ARTICLE VIl:  MEETINGS

Section I:

Four (4) regularly scheduled meetings shall be held annually. Meetings will be

held in the months of July, October, January, and April.

​Section II:

Meetings other than four (4) yearly meetings will be conducted upon call of

the President or two board members.

ARTICLE VIlI:  AMENDMENTS

These Articles of the Constitution may be amended at a meeting of the

membership by a majority vote of the board, provided due notice of the

proposed amendment(s) has been given in writing to all members at least

seven (7) days previous.

BY-LAWS OF TREYNOR ATHLETIC COMMUNITY BOOSTER CLUB

​ARTICLE I:  MEMBERSHIP

Section I: Qualifications

1. Membership is open to persons who subscribe to the purpose and

function of the Treynor Community Athletic  Booster Club and shall run

through the fiscal year.

2. Annual dues, club levels, and privileges for membership shall be

determined at the last meeting of the current fiscal year for the next

fiscal year.

Section II: Representation

Each adult member is entitled to one vote when personally in attendance at

meetings of the club. Proxy votes are not allowed.  

ARTICLE II:  BOARD OF DIRECTORS

Section I: Number and Term of Office

The business and operation of the club shall be managed and controlled by a

board of twelve-fifteen (12-15) directors who shall be elected by a plurality

vote of the members prior to the first annual meeting for the year.

Section II: Vacancies

In case of any vacancy on the Board, a successor for the unexpired term shall

be appointed by the President until the next election.

Section III:  Meetings

Board of Directors meetings shall be held at a time and place called by the

President.

Section IV:  Quorum

3/5 of the directors present at a scheduled meeting shall constitute a

quorum.

ARTICLE III:   OFFICERS

Section I: Officers

The officers shall be elected at the annual (August) meeting. The Board, from

their number, shall elect for the ensuing year, a President, Vice-President,

Secretary, Treasurer, and Membership Chairperson.

Section II:  Duties

1. The President:

A. Shall preside at all meetings of the club and of the Board of Directors.

B. Shall personally represent the club or appoint a delegate as needed.

C. Shall appoint committees, committee chairpersons, and ad hoc

committees.

2. The Vice-President:

A. Shall have such powers and perform such duties as delegated by the

President.

B. In the absence or disability of the President, he/she shall perform the

duties and exercise the powers of the President.

3. The Secretary:

A. Shall keep all minutes of all Board of Directors and membership

meetings.

B. Shall keep such other records as directed by the Board of Directors.

C. Shall sign with the President, or with the Vice-President, all contracts.

D. Shall perform all the duties usually incident to the office of Secretary,

subject to the control of the Board of Directors.

4. The Treasurer:

A. Shall keep the financial records of the club, collect dues, and

authorize payment on approval of the Board. All funds are to be kept in

the Booster Clubs account at Treynor State Bank.

B. Shall perform all the duties usually incident to the office of the

Treasurer, subject to the control of the Board of Directors.

5. The Membership Chairperson:

A. Shall keep all membership records and update all rolls on a monthly

basis.

B. Shall keep a database of past and present members for club use.

C. Shall advise the club on membership commitments from the 18

activities.

D. Shall organize yearly membership mailings to past, current, and

potential members.

6. Athletic Director

A. The Athletic Director shall represent the administration of Treynor

High School.

Article lV — Bookkeeping, Accounting, Records and Procedures

Section I: 

1. Bookkeeping- A Chart of accounts that accurately reflects the income,

revenue, expenses, assets, and liabilities of the Club, shall be prepared

and maintained by the Treasurer. The Board may prescribe such chart

of accounts. An archive of books, records, financial statements, and

relative documents will be maintained in the Club office on the school

premises or other locations designated by the board. The Secretary

shall keep a record book.

2. Books, Records, Chart of Accounts- The Club shall keep correct books

and records of account and shall also keep minutes of the proceedings

of its Board of Directors and Committees having any of the authority of

the Board of Directors.

3. Inspection- All books and records of the Club may be inspected by any

member in good standing for any proper purpose at any reasonable

time.

4. Report- The treasurer will be required to submit a detailed report at the

end of each year.

ARTICLE V:  FISCAL YEAR

The fiscal year of the Booster Club shall begin August first and end July thirty-

first.  

ARTICLE Vl:  BASIC POLICIES OF OPERATION

The following section defines the policy for the Treynor Community Athletic

Booster Club.

1. The club shall be non-political and non-sectarian.

2. The name of the organization or the names of the members in their

official capacities shall not be used without written consent.

3. Persons representing the organization shall make no commitments that

bind the organization, unless authorized by the Board of Directors.

4. The Booster Club shall have the following standing committees:

Class sponsored

Summer Concessions

Winter  Concessions

Youth Boys Basketball Tourney-Handled by Boys Basketball

Homecoming Dinner

Golf Tourney

Youth Girls Basketball Tourney-Handled by Girls Basketball

Each class will have an event that they will run 7 -12 grade and in their senior

year, they will train the Sixth-grade class.

Booster sponsored                  

Membership

Communication

Auction/Dinner                                                     

Supplies

Clothing Sales

Grants

Each committee will have 1-2 appointed chairperson(s).

Any additional committees can be created upon a majority vote at any

monthly meeting.

5. Merchandise- The Booster Club will purchase the merchandise for

fundraising activities and make them available to all teams for their individual

fundraising. Sales proceeds of such merchandise by individual team

volunteers shall be divided between the Booster Club general fund (50%) and

the individual team’s fund (50%).  The 50/50 split may be modified by a

majority vote of the Board of Directors. Sales of Booster Club merchandise

during events underwritten by the Booster Club shall be directed to the

general fund. Proceeds generated by parent-directed sales of individual

teams shall be directed to the individual team account.

ARTICLE VlI: PARLIAMENTARY AUTHORITY

Robert’s Rules of Order shall be the authority on all questions of procedure not

specifically stated in the Constitution and By-Laws.

ARTICLE VIII: FINANCES

1.  The funds of this association shall be used to further the purpose

expressed in Article II of this Constitution. Only the Treasurer, upon the

approval of the Board of Directors, shall be authorized to disburse funds.

2. Funds can be used for the advancement of the youth and Junior High

programs, under the direction of the head high school coach for their

representative program.

3. Prior to distribution of the funds a request form must be submitted to

the Athletic Director who will submit the request to the Treasurer.

4.  The President of the association shall have the authority to authorize

expenditures up to one hundred dollars ($100.00) each month outside

of the established percentages when it is not feasible to call a special

meeting of the Board of Directors. A report of expenditures shall be

given at the next meeting.

5.  This association is organized as a non-profit organization per section

501(c)(3) of the Internal Revenue Code and no member shall have any

legal or equitable ownership in any of its funds or property.  

6.  In the event of the dissolution of this association, any funds or property

remaining shall be turned over to Treynor Athletic Department.

7. All funds are to be counted by a minimum of two members deposited in

the approved bank at the end of each event.

8. The Treasurer of the association shall authorize payment by check of all

debts of the association within seven (7) days after receipt or on

approval by the Board of Directors.

9.  The funds may be withdrawn on the signature of the Treynor Athletic

Booster Club President and Treasurer plus one other board member.

10. No part of the net earnings of the Organization shall be used to the

benefit of, or be distributed to, its members, trustees, officers, or other

private persons except that the Organization shall be authorized and

empowered to pay reasonable compensation for services rendered.

11.  Each activity will have its own account within the Booster Club where

funds raised by the activity will remain until needed.

12. For the fiscal year 2016-2017 the first $10,000 raised will be applied to the

Booster Club’s operating account, all other funds raised during this

fiscal year will be added to the general account and will be allocated to

the activities using the percentage chart, up to $75,000, for use in the

fiscal year of 2017-2018. Funds over $75,000 will be added to the Booster

Club’s operating account.

Percentage chart

1. Baseball—8.0%

2. Basketball-Boys—7.0%

3. Basketball Girls—7.0%

4. Cheerleading-Football—2.0%

5. Cheerleading-Baskeball—1.0%

6. Cheerleading-Wrestling—1.0%

7. Cross Country-Boys—2.0%

8. Cross Country-Girls—2.0%

9. Dance Team—2.0%

10. Football—10.0%

11. Golf-Boys—4.0%

12. Golf-Girls—4.0%

13. Softball—7.00%

14. Soccer-Boys—6.0%

15. Soccer-Girls—6.0%

16. Track-Boys—5.0%

17. Track-Girls--5.0%

18. Volleyball—4.0%

19. Weight Room—7.0%

20. Wrestling-Boys—5.0%

21. Wrestling-Girls—5.0%

ARTICLE X:  AMENDMENTS

These By-Laws may be amended at a meeting of the membership by a

majority vote of the board, provided due notice of the proposed

amendment(s) has been given in writing to all members at least seven (7)

days previous.